Last Updated on November 10, 2022 by
There are many benefits of copier service and maintenance contracts. They not only cover copier repairs and maintenance but also offer peace of mind. A professional team of technicians will ensure your copier is running as it should. Plus, service plans help you avoid unexpected repairs and downtime. Continue reading to learn about the advantages and disadvantages of copier service agreements.
Exclusions from copier service agreements
Copier service agreements cover a variety of things, from labor and parts to training and maintenance. They often do not cover paper or staples. If you don’t use form or staples, you may not be covered by a copier maintenance agreement.
A typical copy service Fairfax VA agreement determines the copy rate by letter-sized paper. For example, a color copy can cost anywhere from five to fifteen pence. The monthly cost will depend on the size of the paper and the number of copies being made. Some agreements have a ‘base price’ and a per-print allowance. It’s a good idea to review your service agreement every year. If you discover an exception, make sure you know about it.
Costs of a copier service agreement
There are several ways to minimize the cost of a copier service agreement. Most service agreements include a monthly maintenance charge and a per-page charge. Maintenance agreements also include parts and supplies. Preventative maintenance is also included in the monthly service cost. If you have more than one copier in your office, you can choose a monthly billing cycle that allows you to pay only for what you use. However, if you need regular maintenance on a specific copier, you can choose a Pay-as-You-Go contract.
You can also choose between annual and monthly billing options. You should choose a quarterly or annual billing plan if you do not make many copies. This will allow you to make the necessary copies without worrying about whether or not you have overspent your budget. However, monthly billing will make it difficult to plan your printing expenses because you’ll have to get a monthly meter reading. This is also a hassle if you don’t have the time to gather monthly meter readings.
Costs of copier repair
When looking for a copier repair company, it is essential to compare their prices. Most copier repair companies will have a base rate for service calls. This is the minimum amount they’ll charge to come to your office and perform the repair. They’re set so that the repair company can justify their cost. While it can seem like getting a straight answer may be impossible, some tips can help you avoid paying more than you have to.
Before calling any repair company, it’s best to get an estimate. This is only a rough estimate. Most copier repair companies won’t give an “out the door” cost quote. If you’re looking for a “one-time” cost quote, you’ll likely have to pay for the repairs. This can be expensive if you’re not prepared.
Cost of copier toner
One of the most common concerns for businesses is the cost of copier toner and service. Most commercial copiers run on toner, which is more efficient than ink. The supply of toner is the responsibility of the toner dealer. Toner deliveries may be made upon request or automated by a data collection agent. Sometimes, they arrive before the end-user is even aware that they are low on toner. Additionally, the toner supplier may cover the cost of other supplies, such as developer units and drum units, feed tires, rollers, and various electronic boards and fusers. Operating panels also cover this cost.
Typically, service agreements include a contracted volume. If you exceed that volume, you’ll be charged for overages. These fees are due at the end of the billing period. Overages on color devices are generally higher than those for black-and-white machines. Nonetheless, this doesn’t have to be a bad thing. In many cases, overages are a necessary evil. In such cases, copier toner service and maintenance costs are well worth the peace of mind.
