Last Updated on November 10, 2022 by
Visitor Management System
The process of welcoming visitors onto your premises is known as visitor management system. It is only a tiny portion of the process that involves sign-in. Aside from visitor safety and security, evacuation management, notifying employees when a visitor arrives and ensuring a visitor understands the nondisclosure agreements specific to your company or facility, there are other factors to consider.
Besides addressing all facets of welcoming visitors into your workplace, visitor management systems enable contactless sign-in, employee sign-in, and innovative workspace management. It is crucial to know who is working on-site and who is working remotely during implementing a hybrid workplace model so that you can quickly track your employees. This guide is all about visitor management systems in detail.
Working on Visitor management system
You can track and register those who come to your office securely and privately using visitor tracking and registration systems. A visitor check-in system can completely transform how information is collected, and reservations are handled, whether you use it for safety and compliance reasons or marketing.
It’s pretty straightforward to use a visitor management system. Various technologies (such as QR codes and geofencing or facial recognition) can be used to secure visitor management systems based on smartphones (such as automatic and touchless sign-in). Visitors are protected by these safe visitor solutions, similar to web-based visitor management systems. But they have a significant advantage: they provide hosts with notifications for guests or real-time alerts for visitors.
What are the benefits of visitor management system?
By replacing paper guest books with an intelligent visitor management system, you can enjoy many benefits. Additionally, it enables you to notify your staff of visitor arrival via email or SMS text message, manages safety procedures for your staff and visitors alike, ensures data security, and customizes settings to highlight your branding right from the first impression guests have from your company.
What’s the best part? Visitor’s management software usually comes with a package that includes all of these benefits on an intelligent iPad (usually available separately or as a bundle with a product you purchase separately).
Contribution of the visitor management system to visitor safety
The topic of safety & security needs to be expanded. In 2017, the Occupational Safety and Health Administration (OSHA) reported that “of the 5,147 fatal workplace injury cases, 458 were intentional injuries committed by another person.” Through instant notifications, multiple entry and exit points monitoring, evacuation management, and ID badge printing, visitor management software can help identify when undesirable situations might arise.
In addition, there is a matter of data privacy, such as CT-PAT and GDPR compliance. No matter where your business is located, it is likely that there are some stringent data privacy laws in place. A visitor management system ensures compliance, so your business will not be subjected to accusations or lawsuits over mishandling of visitor data.
Read More: Can I Permanently Stay In The US With A Visitor Visa?